Working on Documents in the ownCloud Appliance

Creating and editing documents in ownCloud can be achieved with either Collabora or OnlyOffice. It’s your choice which one you prefer to use.

This guide covers the setup and update of the two office apps.

Here is an overview of the process:

  1. Access the Appcenter
  2. Install Collabora or OnlyOffice
  3. Update the App

Warning

Access with HTTPS using domain name is required. Add the IP address and the domain name of your appliance to your /etc/hosts file, or have it added to your existing DNS server, if you don’t want to use the Appliance as your DNS server.

If you encounter the error, “Failed to load the document. Please ensure the file type is supported and not corrupted, and try again.”, when trying to open documents, either restart the Collabora Docker container or the appliance.

Appcenter

First you have to get to the Appcenter. Here are the steps to do that:

  1. Connect to your appliance using IP address or domain name.
https://172.16.40.100
# or
https://ucs-2341.CompanyName.com
  1. Login into the management console
  • Click on the Domain and System settings
UCS Portal
  • Type in the Administrator as username and the password you set.
UCS Administrator Login
  1. Now you can access the Appcenter”.
Appcenter

From here on it’s your choice to install Collabora or OnlyOffice.

How to Install Collabora

  1. Install Collabora in UCS.
Search
Installation
Installation
Docker Container Info
  1. Enable Collabora in ownCloud.
UCS User Interface
ownCloud App
Open the ownCloud App
Login in ownCloud

Note

Username and Password are owncloud

ownCloud Settings
ownCloud Settings
ownCcloud Apps
ownCcloud Apps
Collabora
Collabora
Collabora

Now you can use Collabora within ownCloud. Start by creating a new Document.

How to Install OnlyOffice

  1. Search for “OnlyOffice” or select it from the application list in the Appcenter.
OnlyOffice App
  1. Install OnlyOffice.
Installation of the OnlyOffice App
License
Docker Container Info
Final Confirmation

After the installation is complete, return to the Appcenter overview

Back to the overview
  1. Install the ownCloud OnlyOffice connector App
  • Go to ownCloud
ownCloud App
Open the ownCloud App
Login in ownCloud

Note

Username and Password are owncloud

  • Market
App drawer
Market
  • Tools
Tools Category
  • Install OnlyOffice
Select OnlyOffice App
Install the OnlyOffice App
  1. Go to the OnlyOffice settings inside ownCloud.
Settings drawer
Settings
General section
  1. Enter the OnlyOffice server address in the following format and save it:
https://<your-domain-name>/onlyoffice-documentserver/
OnlyOffice configuration
  1. Now you can create a new document by clicking on the Plus button.
Create new Document
The setup is finished

Note

PDF documents can also be viewed in OnlyOffice

PDF

Updating

When a new App release is available you should update the Office App. Here are the required steps:

  • Select Software update
  • Check if an Update is available
  • Select on the App name
  • Upgrade the App
All documentation licensed under the Creative Commons Attribution 3.0 Unported license.