Setting Your Preferences

As a user, you can manage your personal settings.

To access your personal settings:

  1. Clicking on your username in the top, right corner of your ownCloud instance.

    The Personal Settings Menu opens.

    screenshot of user menu at top-right of ownCloud Web GUI

    Personal Settings Menu

  2. Choose Personal from the drop down menu.

    The Personal Settings Page opens in the main viewing window.

    screenshot of user's Personal settings page


If you are an administrator, you can also manage users and administer the server by using the related links in the Personal Settings Menu. However, these links do not appear to a normal user.

The options listed in the Personal Settings Page depend on the applications that are enabled by the administrator. However, some of the default settings for this page include the following:

Usage and available quota

Appearing at the top of the page, this information provides the amount of space used and available for the user (in Megabytes).

screenshot of space used/available indicator


Enables you to change your password. To change your password, you must provide your current password along with your new password. When creating a new password, ownCloud provides a dynamic password strength indicator for your assistance.

screenshot of password management form


If you would like the ability to recover your password through e-mail, specify your email address in the Email field (see below).

Full Name

Enables you to specify your full name. This name appears at the top of the Personal Settings Menu.

screenshot of Full Name form


Enables you to specify an email address for use by the ownCloud server and administrator in sending you notifications. For information about setting email notifications, see “Notifications” below.

screenshot of email address form

Profile picture

Enables you to specify a new avatar (profile image) that identifies you on the ownCloud server. By default, the profile picture is the first initial of your username. You can choose to keep the letter designation, upload a new image from an external source, or select an image from any existing images in your ownCloud folders.

screenshot of profile picture management form


Enables you to change your Web interface language, if you want to override the browser settings.

screenshot of language dropdown selector


Enables you to specify what notifications you receive for activities on your ownCloud instance. You can choose to receive messages through an email notification or online stream notification. In addition, the Notifications settings enable you to exclude changes that you make yourself and obtain only changes made by others on your account. You can obtain email notifications hourly, daily, or weekly.

screenshot of notifications management form

Save New Documents Location

If your ownCloud server admin has enabled the Documents app, you can specify a location (folder) to which newly created documents are saved.

screenshot of Documents form


Specifies the ownCloud software version that you are using along with links to the ownCloud community, source code, and licensing information.

All documentation licensed under the Creative Commons Attribution 3.0 Unported license.